- Public relations (PR) and Communication : Help write and submit press releases; policy briefs and advocacy letters Manage contacts with journalists, NGOs and others, and respond to letters from the public Serve as a primary point of contact for students, PhDs handling inquiries, and providing information on behalf of the professor Communicate effectively with colleagues, university staff, and external partners to facilitate seamless collaboration
- Schedule and Calendar Management: Coordinate the professor's calendar, schedule appointments and meetings, and ensure timely completion of tasks Coordinate travel arrangements, accommodations and logistics for academic conferences and events, national and international Ensure project management in line with project deliverables, finance and timetables.
- Structuring Work, Agenda, and Emails: Implement organisational systems to add structure to the professor's work, ensuring clarity and efficiency in task execution Develop and maintain a well-structured agenda, helping the professor stay focused on key priorities and deadlines Assist in structuring and organising emails, categorising and prioritising messages for effective communication and follow-up Manage and respond to emails, ensuring prompt and professional correspondence Maintain website
- Administrative Tasks: Prepare and format documents, presentations, and reports, maintaining a high level of accuracy and professionalism Assist in organising and maintaining files, records, and databases related to the professor's academic work Handle routine administrative duties, such as photocopying, filing, and managing office supplies Take ownership of more complex administrative tasks, such as grant proposal preparation, manuscript submissions, and regulatory compliance documentation. Supporting the hiring of staff Manage Canvas, the online course management system that supports online learning and teaching
- Confidentiality and Data Management: Handle confidential information with the utmost discretion, maintaining the privacy and security of sensitive data Manage student records, grades, and research data with precision and attention to detail
- Technology Assistance: Demonstrate proficiency in using office software, virtual collaboration tools Provide technical support during virtual and in-person classes, ensuring a smooth learning experience
- Administrative research support: Submit papers to academic journals Find relevant academic literature; summarise some papers Do references for academic papers Collect essays on a global Constitution, put in data base and manage the content.
- Bachelor's or master's degree or equivalent experience in a relevant field.
- Some relevant working experience in the relevant area.
- Proficient in Microsoft Office suite and other relevant software applications.
- Strong attention to detail and organisational abilities.
- Excellent communication and interpersonal skills.
- Language requirements: Proficiency in English and Dutch.
- Organisational skills: Ability to organise meetings/projects, time management, managing/monitoring the expenditure and progress on projects and PhD/master students.
- Communication skills: Ability to respond to, and manage and prioritise emails, invitations and public relation management.
- Administrative Skills: Ability to manage projects, in terms of ensuring deadlines are prioritised and met. Ability to undertake document formatting, prepare PowerPoints, and possibly make figures and diagrams.
- Research skills and support: Ability to conduct quick research, find relevant academic articles, do referencing, uploading articles to academic journals, do database management.
- An enthusiastic and warm team that is open to new colleagues;
- holiday hours per year (based on fulltime employment);
- the possibility to set up a workplace at home;
- an inspiring academic and international working environment in the heart of Amsterdam;
- exposure to diverse research projects and collaborations;
- the UvA offers excellent possibilities for further professional development and education;
- inclusive and supportive work culture.
-
Customer Support and Warehouse Assistant
1 week geleden
BSBV Amsterdam, NederlandSolid PC Skills and Microsoft Office knowledge, with the preferred e-commerce experience. · - Excellent command of the English and German languages (both speaking and writing). Additional languages will be considered a plus. · - Possesses good communication skills. · - Accuracy a ...
-
Assistants General Support
1 week geleden
AKD Benelux Amsterdam, NederlandPosition · Weet jij altijd een lach op ieders gezicht te toveren en haal je voldoening uit zaken tot in de puntjes regelen? Bij AKD Benelux Lawyers hebben wij ruimte voor nieuwe collega's in Rotterdam en Amsterdam · In de rol van Assistant general support werk je gezamenlijk in ...
-
Assistant General Support
3 dagen geleden
AKD Amsterdam, Nederland VoltijdPosition · Weet jij altijd een lach op ieders gezicht te toveren en haal je voldoening uit zaken tot in de puntjes regelen? Bij AKD Benelux Lawyers hebben wij ruimte voor nieuwe collega's in Rotterdam en Amsterdam · In de rol van Assistant general support werk je gezamenlijk in e ...
-
Sales Support Assistant
3 dagen geleden
Koopman International Amsterdam, Nederland VoltijdHeb je een doortastende persoonlijkheid en beheers je uitstekend de Nederlandse en Engelse taal? Dan zijn we op zoek naar jou · Koopman International is een internationaal opererende import- en export onderneming en gespecialiseerd in non food artikelen. Wij zijn één van de groo ...
-
Secretary / Administrative Assistant
2 dagen geleden
ATG Europe Noordwijk, NederlandOrganization of room and resources for meetings and/or events falling under the responsibility of the Unit(s). This includes the organization of logistics for meetings with internal and external stakeholders (e.g. delegations, industry); · - Dealing with incoming telephone calls ...
-
Executive Business Support Assistant
1 week geleden
EY Amsterdam, NederlandExecutive Business Support Assistant, assistant 2, Amsterdam, 32-40 uur. · De uitdaging - What future are you building towards? · In je functie als executive business support assistant bij EY ben je een belangrijke schakel in de organisatie. Jij vindt altijd de beste oplossing o ...
-
Senior Assistant Audit Support
1 week geleden
Mazars Amsterdam, NederlandWat ga je doen · ? Samen met de klant zorg jij dat de stukken voor de jaarrekeningcontrole, door de externe accountant, tijdig worden opgeleverd, waardoor sprake is van een soepele controle zonder stress voor de medewerkers van de klant. Je coördineert dit traject zodat de exte ...
-
Executive Secretary/Personal Assistant
1 dag geleden
Secretary Plus Amsterdam, NederlandWat je gaat doen Are you seeking a new challenge as an Executive Assistant Within an international environment in a beautiful office next to Amsterdam? · Proficient in Dutch, English, and Korean, both spoken and written: · Full availability in the office: · Excellent knowledge ...
-
Executive Assistant Specialist Company Secretary
1 week geleden
Ahold Delhaize Zaandam, Nederland VoltijdHi, we are Ahold Delhaize, a global family of caring brands · Helping people eat well, save time, and live better. That is what Ahold Delhaize (55m weekly customers, 413k colleagues) stands for. As one of the worlds largest and most forward-thinking food retail groups, our globa ...
-
Corporate Paralegal
4 dagen geleden
corbion Amsterdam, NederlandAt Corbion, we exist to champion preservation in all its forms, preserving food and food production, health, and our planet. · Corbion's Legal and Compliance Department acts as one team supporting Corbion regarding all types of legal and compliance matters. Corbion's Legal and Co ...
-
Executive Secretary
1 week geleden
Universiteit van Amsterdam Amsterdam, NederlandExecutive Secretary · **Faculteit/Dienst**:Faculteit der Rechtsgeleerdheid**Opleidingsniveau**:HBO / Universiteit**Functie type**:Ondersteunend Beheer Personeel**Sluitingsdatum**:June 2nd 2024**Vacaturenummer**:12964- Do you thrive while providing excellent support in a fast-pace ...
-
Assistant 2
2 dagen geleden
EY Amsterdam Zuid, NederlandExecutive Business Support Assistant — EY Amsterdam (32 uur) · EY is een wereldwijde speler actief op het gebied van accountancy, tax, transactions en consultancy services. Met behulp van onze expertise, systemen en financiële diensten dragen wij bij aan een betere werkomgeving. ...
-
Assistant 2
4 dagen geleden
EY Amsterdam Zuid, NederlandExecutive Business Support Assistant — EY Amsterdam (32 uur) · EY is een wereldwijde speler actief op het gebied van accountancy, tax, transactions en consultancy services. Met behulp van onze expertise, systemen en financiële diensten dragen wij bij aan een betere werkomgeving. ...
-
Hospitality Medewerker(S)
4 uur geleden
De Goeije Legal Recruitment Amsterdam, NederlandWeet jij altijd een lach op ieders gezicht te toveren en haal je voldoening uit zaken tot in de puntjes regelen? In zowel Rotterdam als Amsterdam is er bij onze opdrachtgever ruimte voor nieuwe hospitality medewerker(s). · Om het team te versterken ga je samen met ervaren collega ...
-
HR Assistant
3 dagen geleden
Ogilvy Social Amsterdam, NederlandOgilvy Social.Lab · - Amsterdam, Netherlands · - Job Posted Date: 04/12/2024 · Bij Ogilvy Amsterdam weten we dat we ons succes te danken hebben aan onze diverse talenten. Daarom zijn we op zoek naar een HR topper die ons zal helpen om onze medewerkers de beste ervaring te geven e ...
-
Administrative Assistant
3 dagen geleden
CIVITTA Amsterdam, Nederland**HOW ABOUT CREATING A HEALTHIER EUROPE TOGETHER?** · Our client is a European Medicines Agency responsible for the scientific evaluation, supervision and safety monitoring of medicines in the EU. EMA is located in Amsterdam, Netherlands. CIVITTA in cooperation with Driessen is p ...
-
Personal Assistant to HR Director Csd
2 dagen geleden
ING Amsterdam, NederlandING's purpose is to empower people to stay a step ahead in life and in business. Our strategy is built around our purpose and making the difference for people and the planet. And it's important that our Corporate Staff Department (CSD) Human Resources team, who support the Risk, ...
-
Office Manager
2 dagen geleden
Oliver James Amsterdam, Nederland**Job description**: · Ben jij een echte regelaar en een pro in agenda management? Staat kwaliteit en flexibiliteit bij jou voorop? Dan ga je als Management Assistent/Office Manager bij Oliver James een uitdagende functie tegemoet. · Jij bent het visitekaartje voor onze professio ...
-
Account & Relationship Manager (All Genders)
2 dagen geleden
Wolters Kluwer Amsterdam, NederlandAbout Wolters Kluwer · Build a better tomorrow, today · For 180 years, Wolters Kluwer has been innovating the way professionals and businesses work. Employees are at the cornerstone of bringing our vision to life. · We are a technology-led global software and services company. Ou ...
-
Business Lead Strategic Change
3 dagen geleden
ABN AMRO Amsterdam, NederlandBusiness Lead Strategic Change & Portfolio Management · **At a glance**: · Do you see the importance of a common understanding and harmonization of data across Risk Management and Finance? Do you enjoy leading a team and driving change? If so, then the role of Business Lead of th ...
Internal- Research Assistant/Secretarial Support - Amsterdam, Nederland - Universiteit van Amsterdam
Beschrijving
What are you going to do
As an assistant to Professor Gupta you will be the linchpin, providing comprehensive support that goes beyond the ordinary. Your responsibilities will encompass academic support, schedule management, communication liaison, administrative tasks, public relations and technology assistance – a role designed to ensure the smooth functioning of all aspects of the professor's academic work. About 70% of the time is for general administrative tasks and about 30% for administrative research support.
You will/tasks:
What do you have to offer
The successful candidate demonstrates flexibility and proactivity, readily adapting to changing circumstances and proactively addressing challenges as they arise. They exhibit strong time management skills, efficiently prioritising tasks to meet deadlines and maintain productivity even in a fast-paced environment. Their ability to swiftly assess situations and allocate resources effectively ensures smooth operations and optimal outcomes.
Education and experience
Desirable skills
What can we offer you
Ready to embrace a role where your versatility shines? If you're eager to play a vital role in the academic journey and provide all-round support, we invite you to apply for this exciting opportunity.
The position concerns temporary employment of 22 hours to 30 hours (3 to 4 days) per week for a maximum term of 4 years – the initial employment is for one year. Following a positive assessment and barring altered circumstances. We will put together a curriculum which will also include the opportunity to attend training courses and both national and international events.
Depending on your experience, the minimum salary is €3. and the maximum salary is €4. gross per month based on a 38-hour working week, in keeping with salary scale 8, as per the Collective Labour Agreement of Dutch Universities.
We additionally offer an extensive package of secondary benefits, including 8% holiday allowance and a year-end bonus of 8.3%.
What else do we offer
Besides the salary and a vibrant and challenging environment at the University of Amsterdam we offer you multiple benefits:
Are you curious to read more about our extensive package of secondary employment benefits, take a look here.