Secretary / Administrative Assistant - Noordwijk, Nederland - ATG Europe

Beschrijving

Organization of room and resources for meetings and/or events falling under the responsibility of the Unit(s). This includes the organization of logistics for meetings with internal and external stakeholders (e.g. delegations, industry);

• Dealing with incoming telephone calls and information requests;
• Analysis of incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation;
• Provision of various logistic support to the Unit;
• Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training;
• Handling arrivals (office, phone, computer, security, access to databases, information systems) and departures (deregistration, etc.) of Unit personnel;
• Ordering of office supplies and maintenance of stationary;
• Maintenance and following up actions lists for the Unit and taking minutes of coordination meetings for the Unit;
• Participation to the preparation and the publication of internal and external documents, including editing and proofreading;
• Completed secondary education and professional training in administrative and/or clerical support;
• At least 2 years of relevant work experience;
• Highly proficient with office automation tools, in particular Microsoft Office package;
• Knowledge of SharePoint is an asset;
• Teamoriented experience is a must (position will support 2 managers and their respective teams + ad hoc tasks to a 3rd one when needed);
• Familiarity with ESA working environment in a similar position is an asset;
• Fluency in English, both written and spoken; knowledge of another official ESA language is an asset;
• Knowledge of the Dutch language is an asset.