- Support the local teams in organizing external and internal meetings and ensuring internal processes excellence (ANFs, e-request, ORBIT).
- Ensuring timely and accurate external compliance (act as first point of contact for rules & regulations, informing authorities), contracts, coordination, invitations and always in close collaboration with the team.
- Ensure efficient daily first line support to all internal stakeholders from administrative perspective
- Coordinate and attend project update meetings followed by minutes and reporting, so you are well informed and better able to pick up project related tasks
- Support Brand team in the execution of projects by creating suppliers, Purchase Orders (Guided Buying), invoice processing and SOP/audit compliant storage of all relevant data
- Support Infield team (i.e., organize medical events like advisory boards, expert tables, stock management of material)
- Organizing team events and meetings (at home and abroad);
- Support the organization regarding refresher courses.
- Book hotel and travel according to guidelines for external guests
- In summary, assistants act like project managers and are key in guiding the country teams and ensuring seamless event execution towards patient value creation.
- MBO+/HBO working and thinking level;
- Languages: Fluent in Dutch and English (both written and verbally)
- Dedicated team player with positive, flexible mindset, customer orientated and helpful
- Ability to manage and work in a complex and matrix driven organization
- Equivalent experience ( roles such as: commercial office roles, management assistant, team assistant, office manager) in a similar position, in pharmaceutical industry preferred
- Organizational skills related to event & project management, setting priorities and respecting timelines.
- Strong communication skills in a multi-cultural environment
- Good computer skills: MS Office (PowerPoint, Excel, Outlook), SAP, Orbit (Veeva)
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Team Assistant - Breda, Nederland - UCB
Beschrijving
Make your mark for patients
We are looking for a Team assistant / Project Coordinator hrs) who is agile and enthusiastic in driving team support to come join our Immunology Team NL (Alps, Benelux & Nordic) Team, to be based in Breda, The Netherlands.
About the role
As our Team assistant/ Project Coordinator you will have a broad and variable role. You will be a key point of contact for the iPVU team and will provide daily support to the team. The assistant has an important role as the team backbone and acts as a dedicated team player towards the Brand and Infield teams of the Immunology team (Rheumatology, Dermatology and Bone). You will be responsible for organizing, driving, and following up on administrative tasks and supporting medical & marketing projects from administrative and coordination perspective.
Who you will work with:
Reporting to the Immunology Benelux you will be in contact with several internal & external stakeholders including the medical and commercial immunology team, other cross functional teams, and HCPs.
We are looking for an enthusiastic team member who is a problem-solver, proactive communicator, accurate and takes responsibility. This role can be filled with a 32hrs or 40 hrs work week
What will you do:
Interested? For this position you will need the following education, experience, and skills:
Are you ready to 'go beyond' to create value and make your mark for patients? If this sounds like you, then we would love to hear from you
About us
UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are around 8,500 people in all four corners of the globe, inspired by patients and driven by science.
Why work with us?
At UCB, we don't just complete tasks, we create value. We aren't afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equitable opportunities to do their best work. We 'go beyond' to create value for our patients, and always with a human focus, whether that's on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.
UCB and its subsidiaries encourage diversity and inclusion in the workplace; we are an Equal Opportunity Employer. We do not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity.
Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on on EMEA- Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.
