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    Secretary / Administrative Assistant 24058 - South Holland, Nederland - CS GROUP

    CS GROUP
    CS GROUP South Holland, Nederland

    2 dagen geleden

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    Job Description

    As part of the Business Management Controlling & Administration, you will have the following responsibilities:

  • Tasks related to documentation management, distribution/registration of mail and documents, including maintenance of Harmonisation DocumentManagement System, ESA blue-docs and Sharepoint;
  • Organisation of room and resources for meetings and/or events falling under the responsibility of the Unit(s). This includes the organisation oflogistics for meetings with internal and external stakeholders (e.g.delegations, industry);
  • Dealing with incoming telephone calls and information requests;
  • Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation;
  • Provision of various logistic support to the Unit;
  • Day-to-day support to Unit personnel regarding business travelarrangements, leave management, coordination of training;
  • Handling arrivals (office, phone, computer, security, access todatabases, information systems) and departures (deregistration, etc.) of Unit personnel;
  • Ordering of office supplies and maintenance of stationary;
  • Maintaining and following up actions lists for the Unit and taking minutes of coordination meetings for the Unit;
  • Support to visitor service: including access control, preparing visaapplications, distribution of information material;
  • Participation to the preparation and the publication of internal andexternal documents, including editing and proofreading;
  • Data collection, extraction from various Corporate applications (e.g.ESA-Star) and from various internal sources and data consistency checking and coherence analysis.

    • Qualifications

  • Graduated from high-school/ secondary education;
  • Highly proficient with office automation tools, in particular Microsoft Office package. Knowledge of Sharepoint would be an asset;
  • Team-oriented experience is a must (position will support 2 managers and their respective teams + ad hoc tasks to a 3rd one when needed);
  • Familiarity with ESA working environment in a similar position is a distinct advantage;
  • Fluency in English is mandatory; knowledge of another European language is an advantage.
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