- Tasks related to documentation management, distribution/registration of mail and documents, including maintenance of Harmonisation Document Management System, ESA blue-docs and Sharepoint.
- Organisation of room and resources for meetings and/or events falling under the responsibility of the Unit(s). This includes the organisation of logistics for meetings with internal and external stakeholders (e.g. delegations, industry).
- Dealing with incoming telephone calls and information requests.
- Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation.
- Provision of various logistic support to the Unit.
- Day-to-day support to Unit personnel regarding business travel arrangements, leave management, coordination of training.
- Handling arrivals (office, phone, computer, security, access to data bases, information systems) and departures (deregistration, etc.) of Unit personnel.
- Ordering of office supplies and maintenance of stationary.
- Maintaining and following up actions lists for the Unit and taking minutes of coordination meetings for the Unit.
- Support to visitor service: including access control, preparing visa applications, distribution of information material.
- Participation to the preparation and the publication of internal and external documents, including editing and proofreading.
- Data collection, extraction from various Corporate applications (e.g. ESA-Star) and from various internal sources and data consistency checking and coherence analysis.
- Vocational Degree or equivalent.
- At least 2 years of relevant work experience.
- Administrative assistant experience at executive level and in an international context.
- SAP knowledge is considered an asset.
- Highly proficient with office automation tools, in particular Microsoft Office package.
- Knowledge of Sharepoint would be an asset.
- A good knowledge of the various ESA tools (i.a. MAS, ESA-P) is welcomed.
- Familiarity with ESA working environment in a similar position is a distinct advantage.
- Team-oriented experience is a must (position will support 2 managers and their respective teams + ad hoc tasks to a 3rd one when needed).
- Comfortable with working in a diverse and multinational team environment.
- Proficient in the English language, both written and spoken.
- Knowledge of another EU member state language is an asset.
- Knowledge of the Dutch language is an asset.
- Candidates must be eligible to work in the EU.
- Competitive Salary.
- Comprehensive package of benefits offered by the company.
- Assistance with relocation can be provided, details available upon request.
- Engaging company events to foster team spirit.
- Reimbursement of public transport expenses.
- Access to a variety of sports and recreational activities at ESTEC Escape Recreation Centre.
- Company contribution towards a pension scheme.
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Secretary/Administrative Assistant - Noordwijk, Nederland - Serco
Beschrijving
Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the ESA and NASA. Serco offers space capability across the full space lifecycle from satellite testing to Launch services, LEOP to spacecraft operations, space surveillance to data management, and supporting downstream application development. With over 55 years history in the space sector Serco is well placed to contribute to National strategies and New Space ventures who want to scale their businesses/organizations with skilled talent.On behalf of our client, we are currently searching for a skilled Secretary/Administrative Assistant to join our team at the European Space Agency – ESTEC in Noordwijk, NL. This incredible chance allows you to become part of one of the most desirable space agencies in the world, representing our valued customer.
Please note that for this specific position we offer a 1 year fixed term contract.
Responsibilities:
Profile:
DE&I:Within Serco we believe there is a place here for everyone. Diversity & Inclusion at Serco is based on a culture where every voice is heard, and every employee feels valued. Working together as one team, we can enhance the experience of our people and teams, improve the value of our solutions to better serve the missions of our customers, and make a difference in our world. We are enthusiastic and passionate about our work which is infectious. We allow our employees to take responsibility for their work and promote a positive working culture.
What we offer:
Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the likes of ESA, CNES, EUMETSAT, EUSPA, ASI and NASA.We offer space capabilities across the full space lifecycle from satellite testing to Launch services, LEOP to spacecraft operations, space surveillance to data management, and supporting downstream application development. With over 55 years history in the space sector Serco is well placed to contribute to National strategies across Europe and the globeWe work within the heart of the space sector so understand the challenges our customers face. When it comes to recruitment we are experts in sourcing the very best talent within space engineering, earth observation, satellite communications and cyber security. We have placed hundreds of people from post graduates through to C-suite executives into space agencies, satellite operators, manufacturers, system integrators, consultancies, earth observation/remote sensing, launch providers and much more.
