- Tasks related to documentation management, distribution/registration of mail and documents, including maintenance of Harmonisation Document Management System, ESA blue-docs and Sharepoint.
- Organisation of room and resources for meetings and/or events falling under the responsibility of the Unit(s). This includes the organisation of logistics for meetings with internal and external stakeholders (e.g. delegations, industry).
- Dealing with incoming telephone calls and information requests.
- Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation.
- Provision of various logistic support to the Unit.
- Day-to-day support to Unit personnel regarding business travel arrangements, leave management, coordination of training.
- Handling arrivals (office, phone, computer, security, access to data bases, information systems) and departures (deregistration, etc.) of Unit personnel.
- Ordering of office supplies and maintenance of stationary.
- Maintaining and following up actions lists for the Unit and taking minutes of coordination meetings for the Unit.
- Support to visitor service: including access control, preparing visa applications, distribution of information material.
- Participation to the preparation and the publication of internal and external documents, including editing and proofreading.
- Data collection, extraction from various Corporate applications (e.g. ESA-Star) and from various internal sources and data consistency checking and coherence analysis.
- Vocational Degree or equivalent.
- At least 2 years of relevant work experience.
- Strong knowledge of Microsoft365 and Teams.
- A good knowledge of the various ESA tools (i.a. MAS, ESA-P) is welcomed.
- SAP knowledge is considered an asset.
- Strong command of the English language.
- Knowledge of another European language is considered an asset.
- Knowledge of working methods in the space/telecommunications sector is considered an asset.
- It is important to note that this position requires a high level of confidentiality.
- Excellent interpersonal skills are needed, together with a high degree organizational and communication abilities, and comfortable with working in a diverse and multinational team environment.
- Candidates must be eligible to work in the EU
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Secretary/Administrative Assistant - Noordwijk, Nederland - Serco
Beschrijving
Job Introduction
Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the ESA and NASA. Serco offers space capability across the full space lifecycle from satellite testing to Launch services, LEOP to spacecraft operations, space surveillance to data management, and supporting downstream application development. With over 55 years history in the space sector Serco is well placed to contribute to National strategies and New Space ventures who want to scale their businesses/organizations with skilled talent.
Are you ready to be the right hand to space exploration? We're looking for a Secretary/Administrative Assistant to join our team at the ESA-ESTEC site in the Netherlands . This is your chance to be part of one of the world's most prestigious space agencies. If you're eager to dive into the exciting world of space and be a crucial part of our team, we want to hear from you
Please note that this role provides a 1 year support contract with high potential for renewal.
Role Responsibility
As Secretary/Administrative Assistant you will concentrate your activities on the following:
Successful Candidate
Do you think you are the person we are looking for? See below what experience or knowledge you should bring :
Package Description
What we offer if you join our amazing team:
• Competitive Salary
• Corporate Benefits Package
• Company events
• Access to training
• Access to the sport and social recreational facilities at ESTEC Escape Recreation Centre
