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Noordwijk-Binnen

    Assistant Secretary of the JCB - Noordwijk, Nederland - HE Space

    HE Space
    HE Space Noordwijk, Nederland

    1 week geleden

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    Beschrijving

    Job Description

  • Reporting directly to the Head of Programme Planning, Strategy and Management Coordination Office and with a high degree of autonomy;
  • Joint Board on Communication Satellite Programmes ("JCB") Secretariat, supporting in the overall control, coordination, organisation and monitoring of JCB, advisory committees, workshops and all related tasks;
  • Ensure consistency and coherence of the layout as well as configuration control of the documents to be submitted to JCB meetings, JCB workshops and JCB-related advisory committees. Ensure documents are managed in compliance with relevant QMS procedures and processes and raise non-conformances as required;
  • Provide regular internal training of CSC colleagues contributing to JCB documents;
  • Act as administrator and first line of support for delegations and CSC workforce with respect to JCB-related matters including the JCB repository (SharePoint site). Support further digitisation of the JCB;
  • Ensure close cooperation with all required corporate interfaces to ensure efficient and timely issuing of documents in blue-docs;
  • Ensure all presentations are formatted and registered in the Eclipse DMS as well as issued in blue-docs;
  • Manage the document visa process as required;
  • Liaise with initiators to ensure timely availability of JCB-related documents;
  • Liaise with JCB delegates as required;
  • Prepare the logistics of all JCB and Office-related meetings including relevant procurements;
  • Attend official meetings; travel as required, a minimum of four times per year, 2-3 days per mission;
  • Liaise with Cabinet services and other board/committee secretariats on relevant matters;
  • Update and maintain JCB delegates in the ESA Member State Representative Accreditation System (PUMA ;
  • Attend and participate in the Governing Board Secretaries (GBS) meetings (four times per year), as well as the GBS seminar held annually.

    • CSC-C General

  • Provide support to the Head CSC-C Office and the team, including support to daily activities of the Office;
  • Responsible for the CSC relevant documentation in the Management Information Systems such as Eclipse, JCB repository, and other SharePoint sites;
  • Support the CSC-C Office in management and retrieval of documents from various Management Information Systems;
  • Management of original files.

    • Qualifications

  • You will have the following qualifications and relevant experience:
  • University degree (Bachelor) from a recognised institution of post-secondary studies or equivalent qualification with 4 years of relevant experience.;
  • Strong organisational skills to follow up and meet deadlines;
  • Attention to detail, diplomacy and ability to communicate in a multicultural environment, behavioral flexibility and team spirit;
  • Fluency in English is mandatory; knowledge of another European language is an advantage.
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