- Receives and screens incoming correspondence to the Team Assistant mailbox, reviewing and picking up allocations as assigned and/or notifying the most appropriate person to respond as appropriate
- Primary focus on coordinating external client events, meetings and roadshows alongside any substantial roundtable engagements and internal meetings, inclusive of related meeting room bookings
- Providing administrative support in liaising with Head Office and other parts of the group to organise meetings as appropriate; including coordinating agenda's and any visa assistance for Head Office visitors such as the Executive Board, Business & Product Heads and Functional leads
- Greeting UK ExCo visitors to ensure that a positive and professional impression is given to all
- Managing travel arrangements; booking flights and hotels
- Processing and submitting of expenses, including preparing related forms and corresponding evidence
- Providing diary management support for UK ExCo members
- Assistance in onboarding of new staff
- Answering telephone calls, referring on or responding to questions as appropriate (mainly from the centralised switchboard service provider Moneypenny)
- Support our clients transition to sustainability
- Reinvent the customer experience
- Build a future-proof bank
- Corporate and Institutional Banking which includes Corporate Banking, Clearing, Global Markets - Sales & Trading and Financial Institutions
- Commercial Banking which includes Asset Based Finance and International Desk, which provides transactional banking services
Team Assistant to UK Leadership Team - Amsterdam, Nederland - ABN AMRO Bank
Beschrijving
Your job
To provide secretarial and administrative assistance to the UK Senior Leadership team to ensure there is increased efficiency in use of their time as well as providing flexible cover within the Team Assistant pool.
The Team Assistant to UK Senior Leadership has the following responsibilities:
Your working environment
ABN AMRO is an enterprising bank with a primary focus on Northwest Europe. We serve clients in the retail, private banking and corporate banking sectors. We are also present internationally in a number of specialist activities, such as Corporate and Commercial Banking, Asset Based Finance and Clearing.
At ABN AMRO we have a clear purpose: Banking for better, for generations to come. The shift towards sustainability is one of the most important challenges of our time. Supporting our clients at times that matter has always been our role and our responsibility. Together, we aim high and work towards lasting relationships that are relevant and responsible, both now and in the future. We want to be the bank that leads the way.
Our strategy goes far beyond financial value: we want to accelerate the transition to sustainability. We do this by supporting and advising our clients in order to facilitate their sustainability shift. Our commitment to clients, employees, investors and society calls for clear direction, focus and dedication.
We concentrate on our three strategic pillars:
Our strategy requires a culture of working together and permanent learning. It's only with this mindset that we unleash the best in ourselves to deliver a high standard of performance. ABN AMRO's culture is the catalyst for the evolution in which we find ourselves: our people are imaginative, trust each other and do just that little bit extra to help clients.
ABN AMRO UK is part of the Corporate Banking business line and operates the following businesses in the UK:
Our business lines are supported by a number of functions such as Risk, Compliance, Legal, IT, Finance (Including Tax), Business Management and Human Resources. We currently employ approx. 380 people in the UK.
Your profile
• Experience of working as a Team Assistant in a corporate institution
• Ability to communicate at all levels, whilst presenting a professional and efficient image of the office and support team
• Ability to work unsupervised and on own initiative
• Be a strong team player and to be pro-active in offering help to other members of the team
• Excellent organisational and prioritisation skills
• Proficiency with Microsoft Office products – Word, Excel, PowerPoint, Adobe PDF
• Confident when navigating scheduling responsibilities, including advanced technical skills in Outlook to support this function
• Good knowledge of English language, spelling etc.
• Ability to interact with all levels of management, clients and staff in the UK office and internationally
• Has absolute discretion and ability to work with confidential information
• Self-motivated with a willingness to learn and contribute to the performance of the team.
• Ability to prioritise and handle pressure and to know when to escalate items to appropriate level of management
• Confident and presentable, with excellent communication skills both written and oral
• Attention to detail is essential
• Accuracy in typing and checking documents as required
• Working knowledge of the technical expressions and concepts used in banking would be beneficial
• To be flexible and open to new work and responsibilities
What we offer
Joining ABN AMRO means working on meaningful projects. Projects that have an impact on our clients. Working with a wide range of people with different backgrounds, opinions and ideas. In the UK, in the Netherlands or elsewhere in our international network. We offer an environment where you will be challenged on a daily basis - professionally as well as on a personal level - so that you can grow to become the professional you want to be.