Executive Assistant - Rotterdam, Nederland - Unilever

Unilever

Geverifieerd bedrijf

Rotterdam, Nederland

2 weken geleden

Geplaatst door:

Daan Van den Berg

werver van beBee

Beschrijving

UNILEVER IS LOOKING FOR AN EXECUTIVE ASSISTANT WORKING FOR THE ICE CREAM PRESIDENT

Location:
Weena, Rotterdam with intent to move to Amsterdam in 2025

Full time

Salary: 44-60 K gross per year depending on background and experience.

A job at Unilever means working with purpose in an inclusive and diverse culture. We think all roles can be made flexible and believe in an approach to getting work done that allows any employee to work anytime, from anywhere._

ABOUT UNILEVER

With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a real impact on the world.

Work on brands that are loved and improve the lives of our consumers and the communities around us.

We are driven by our purpose:

to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance.

At the heart of what we do is our people - we believe that when our people work with purpose, we will create a better business and a better world.

At Unilever, your career will be a unique journey, grounded in our inclusive, collaborative, and flexible working environment.

We don't believe in the 'one size fits all' approach and instead we will equip you with the tools you need to shape your own future.

We want our business to flourish, and we know that our success depends on others flourishing around us.

That's why our purpose is to make sustainable living commonplace, and why sustainable, long-term growth is at the heart of our business model.

ABOUT ICE CREAM:

We spark moments of happiness for people and within the communities where we operate. As ice cream makers we are serious about happiness. With warm hearts, we create the coolest products.

We are the proof that an unbroken chain of happier people works - for a happy planet and winning smiles.

As the largest ice cream company in the world, we have over 100 years of experience in delivering smiles, and we plan to continue this for many more years to come, with our people and planet first.

We have 35 brands, including 3 one billion Euro brands (Magnum, Wall's, Ben & Jerry's), in over 60 countries. All driven to spread happiness through indulgent yet responsibly made and marketed products.

We have a well-developed strategy to deliver growth and value creation which is clear on our where to play and how to win.

The Ice Cream business has a global footprint and will require an Executive Assistant who interacts regularly with a very international network both internally and externally.

In return, you will have the opportunity to join a great team, where we are committed to driving joy in the day-to-day as well as supporting all employees' developments in line with their own personal ambition.

RESPONSIBILITIES:

Effective Diary Management: help the Ice Cream President become most effective by managing the diary, coordinating with a wide range of internal and external stakeholders to ensure the President's schedule goes smoothly, as well as pivoting and changing where needed.
Event Management: Arrange conferences, workshops, and special events for the Ice Cream Executive Team including venues, travel, entertainment etc.
Support the Ice Cream President in preparation and followup of their team meetings.
Effective communication with external contacts at a senior level and organisations that involve the Ice Cream President's participation.
Coordinate all aspects of meetings held on relevant sites (eg booking of rooms, catering).
Prepare presentations as required.
At beginning of every month, ensure expenses are completed and sent to the relevant Accounts Departments.
Ensure all approvals completed within time frames for expenses on all relevant systems.
Working knowledge of all Unilever's policies and procedures.
Paying invoices for relevant suppliers
Raise purchase orders as requested by Ice Cream President through Coupa and process relevant invoices.
Adhoc jobs for LT and assist other members of the department when the need arises.
Organise Ice Cream President's domestic and international travel, accommodation and hire cars.

ACCOUNTABILITIES:

Contributes to the effectiveness and efficiency of the work done by the Ice Cream President by providing a high level of assistance and support in the diversified range of activities for the Ice Cream President.
Facilitates the effective operation of the work environment by:
relieving the Ice Cream President of routine administrative tasks

- screening visitors
- maintaining records

Promotes efficient time management by:
arranging appointments, meetings, conferences, travel, departmental annual leave, managing excess leave accruals, diaries, etc

- ensuring attendance of the Ice Cream President at meetings on schedule with adequate preparation and information