Travel Cost Settlement Officer - Noordwijk, Nederland - European Space Agency

European Space Agency

Geverifieerd bedrijf

Noordwijk, Nederland

1 week geleden

Geplaatst door:

Daan Van den Berg

werver van beBee

Beschrijving

Travel Cost Settlement Officer

Job Requisition ID:18710
Date Posted:12 June 2024
Closing Date:10 July :59 CET/CEST
Publication:Internal & External
Type of Contract:Permanent
Directorate:Directorate of Internal Services
Workplace:Noordwijk, NL
Grade Band:A- A4
Location
ESTEC, Noordwijk, Netherlands
Description

Travel Cost Settlement Officer in the Financial Operations of Contracts Section, Financial Operations Division, Finance, Planning and Controlling Department, Directorate of Internal Services.

Under the responsibility of the Head of the Financial Operations of Contracts Section (HIT-FOT), the Travel Cost Settlement Officer is responsible for the provision of the service related to the settlement of ESA travel cost.

These duties include the management of the outsourced service that ensures the settling and accounting of all costs related to the Agency's business travel.

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Duties

In the present configuration, your duties will include the supervision of the outsourced service and the organisation of work in the following areas:
Monitoring the performance of the outsourced travel cost settlement service;
Liaising with the service contractor regarding the service level agreement and key performance indicators;
Providing weekly reports on the level of performance to management;
Participating, as expert, in the tender evaluation processes regarding the various stakeholders in the travel process;
Monitoring the various related payment operations processes (e.g. related to the permanent mission advance (PMA), endofmonth operations, and periodic list of payments (PLP);
Approving and releasing various payments in esap to internal and external stakeholders;
Performing further tasks in the area of financial operations and payable accounting as requested by management.

Technical competencies
Experience in travel cost settlement
Knowledge/expertise in IPSAS rules
Knowledge/expertise in SAP (esa-p), MAS/MOS or any equivalent software such as Concur
Knowledge/expertise in accounts payable
Ability to drive the performance of an outsourced service

Behavioural competencies

Result Orientation

Operational Efficiency
Fostering Cooperation
Relationship Management
Continuous Improvement
Forward Thinking

Education

A master's degree in a finance and accounting discipline is required for this post.

Additional requirements

Knowledge of ESA instructions/procedures (such as the Financial Regulations, Financial Instructions, Procure to Pay ADMIN, QMS procedure on payments, or the Staff Rules and Regulations) would be an asset as well as knowledge of travel management systems (e.g. Concur).

Diversity, Equity and Inclusiveness-
Important Information and Disclaimer

Note that ESA is in the process of transitioning to a Matrix setup, which could lead to organisational changes affecting this position.- The information published on ESA's careers website regarding working conditions is correct at the time of publication.

It is not intended to be exhaustive and may not address all questions you would have.
Nationality and Languages The working languages of the Agency are English and French.

A good knowledge of one of these is required. Knowledge of another Member State language would be an asset.